This is a translation of the original German privacy policy is only for accessibility, legally binding is the German Datenschutzerklärung.

Privacy Policy

I. Information about the processing of your personal data

Debattierclub Aachen e.V. takes the protection and security of your personal data very seriously. We therefore comply with the applicable data protection laws, the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG-2018). In the following data protection declaration, we inform you in accordance with Art. 13 GDPR about the details of the data processing that we carry out when you use our offers such as this website.

This privacy policy applies, among other things, to the controller’s website at https://www.debatte.rwth-aachen.de/wordpress and to the social media presence https://www.facebook.com/AachenDebating, for which the social media platform’s privacy policy also applies.

II. Responsible Contact

We are responsible for the processing of personal data within the scope of this privacy policy, as well as for the content of this website:

Debattierclub Aachen e.V.
Represented by the Chairman Jonathan Krapp
Scheibenstr. 4
52070 Aachen
E-Mail: debating@rwth-aachen.de

III. Use of the website

Preliminary remarks:

1. Scope of the processing of personal data
Debattierclub Aachen processes the personal data of users of the website only insofar as this is necessary to provide a functional website and the content and services. The processing of users’ personal data takes place regularly only with the consent of the user. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data
Insofar as Debattierclub Aachen obtains the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

3. Data erasure and storage duration
The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

Provision of the website:

In principle, you can use this website without disclosing your identity. When you visit this site, the web server automatically creates log files that cannot be assigned to a specific person. This data includes, for example:

• Browser type and version
• Operating system used
• Referrer URL
• IP address of the requesting computer
• Access date and time of the server request
• File request of the client (file name and URL)

This data is only collected for the purpose of statistical evaluation. It is not passed on to third parties for commercial or non-commercial purposes. The legal basis for this processing is Art. 6 para. 1 lit. f) GDPR – our legitimate interest: to be able to offer and operate the website technically at all.

Purpose:
The purpose of the log files is to make it technically possible to provide the website.

Legal basis:
The legal basis for data processing using log files is Art. 6 para. 1 sentence 1 lit. f) GDPR – our legitimate interest. Our legitimate interest lies in evaluating the use of the website and improving it.

Storage period:
The data is anonymized and rotated daily until it is deleted after fourteen days.

Recipient or category of recipients/transfer to a third country or an international organization:
The data that we process using the log files is not passed on to third parties and is therefore not transferred to a third country or to an international organization.

IV. Obligation to provide

In principle, you are free to provide us with your personal data on this website. You are neither contractually nor legally obliged to do so and you will not suffer any disadvantages if you choose not to provide your personal data. Only the functionality of the website may be restricted. If, in exceptional cases, you are contractually or legally obliged to provide your data, we will inform you of this separately for the specific data processing.

When contacting us by e-mail, we require your data at least if you wish to use the option of contacting us by e-mail.

V. Cookies

Our website uses cookies. Cookies are small text files that are stored on your hard disk assigned to the browser you are using and through which certain information flows to the body that sets the cookie (in this case us).

Purpose:
The cookies serve the purpose of being able to operate and offer the website technically at all.

Legal basis:
The legal basis for data processing based on the cookies set is Art. 6 para. 1 sentence 1 lit. f) GDPR – our legitimate interest. Our legitimate interest lies in the provision of the website, for which the technically necessary cookies are required.

Storage duration:
The cookies are session cookies and are deleted at the end of the session.

Recipient or category of recipients/transfer to a third country or to an international organization:
The data that we process using cookies is not passed on to third parties and is therefore not transferred to a third country or to an international organization.

Right to object:
You have the right to object to the processing of your data by the cookies set at any time with effect for the future. In this regard, you can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that you may not be able to use all the functions of this website.

VI Making contact

If you contact our association via the info e-mail address, the personal data you provide will be processed by us in order to respond to your inquiry.

Purpose:
The purpose of the data processing is to enable us to respond to your request and process it.

Legal basis:
The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. f) GDPR – our legitimate interest in providing a simple and fast communication channel and our legitimate interest in being able to respond to your inquiries. If your request is aimed at concluding a contract with us, Art. 6 para. 1 sentence 1 lit. b) GDPR is the relevant legal basis for data processing.

Storage period:
The transmitted data will be stored for the duration of the communication with you and then deleted after the final conclusion of the communication, taking into account any relevant statutory retention periods.

Right to object:
If the processing of your data is based on our legitimate interest pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR, you have the right to object to the processing of your data with effect for the future.

Mailing list:

You can subscribe to a free mailing list on our website. When you register, the data from the input mask is transmitted to RWTH Aachen University. Your consent is obtained for the processing of the data as part of the registration process.
No data will be passed on to third parties in connection with data processing for the mailing lists. The data is used exclusively for sending the e-mails.

Legal basis:
The legal basis for the processing of data after the user has registered for the mailing list is Art. 6 para. 1 lit. a GDPR if the user has given consent.

Purpose:
The purpose of collecting the user’s email address is to deliver the emails.

Storage period:
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user’s data will therefore be stored for as long as the subscription to the mailing list is active.

Right to object:
The subscription to the mailing list can be terminated by the user concerned at any time. For this purpose, there is a corresponding link in every e-mail sent via the mailing list.

VII Integration of third-party content

Third-party content such as videos, maps, RSS feeds or graphics from other websites are integrated on the website. This integration always requires that the providers of this content (“third-party providers”) recognize the IP addresses of the users. You can prevent or block this by making the appropriate browser settings. This may result in functional restrictions on the website.

1. Google web fonts
We use so-called web fonts, which are provided by Google. When you access a page, your browser loads the required fonts in order to display texts and fonts correctly.
For this purpose, the browser you are using must connect to Google’s servers. This informs Google that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform presentation. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 sentence 1 lit. f) GDPR.
You can object to this by adjusting and changing your browser settings accordingly.
Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://www.google.com/policies/privacy/.

2. Google maps
We also use the “Google Maps” service from Google to display maps or map sections.
For this purpose, the browser you use must connect to Google’s servers. This informs Google that our website has been accessed via your IP address. The use of Google Maps is in the interest of an attractive presentation of our website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 sentence 1 lit. f) GDPR.
In principle, you have a right of revocation, whereby you must contact Google directly to exercise this right.
You can find Google’s privacy policy at: http://www.google.de/intl/de/policies/privacy
Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield. You can find information on this at: https://www.privacyshield.gov/EU-US-Framework.
Further information on the terms of use of Google Maps can be found at: https://www.google.com/intl/de_de/help/terms_maps.html.

VII Services for marketing and analysis purposes

We use third-party services for marketing and analysis purposes. These third-party providers use cookies to control their services.
You can object to these services by making the appropriate browser settings.
We inform you below about the services currently used on our website.

Use of Piwik
We use the web analysis service Piwik for the statistical analysis of visitor access in order to evaluate and improve the use of the website. The legal basis for the use of Piwik is Art. 6 para. 1 sentence 1 lit. f) GDPR. Piwik uses cookies.
You have the right to object. You can exercise this right by deleting and blocking cookies using the appropriate browser settings.

VIII Plug-ins

Social network plug-ins are integrated on our website.

YoutTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA, phone +1650-253-0000, email: support-de@google.com; privacy policy: https://policies.google.com/privacy?hl=de&gl=de.

Facebook, Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland, e-mail: impressum-support@support.facebook.com, privacy policy at: https://www.facebook.com/privacy/explanation.

IX. Your rights

You have the following rights, which you can assert against us by notifying us using the contact details above:

Right of access (Art. 15 GDPR),
Right to rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR),
Right to restriction of processing (Art. 18 GDPR),
Right to object to processing (Art. 21 GDPR),
Right to withdraw your consent (Art. 7 para. 3 GDPR),
Right to data portability and right to transfer the data to another controller (Art. 20 GDPR)
In accordance with Art. 77 GDPR, you also have the right to complain to a supervisory authority about the processing of your personal data carried out by us.

X. Security

Your personal data is secured by taking comprehensive technical and organizational security measures to protect it from unauthorized access and other misuse. To this end, we regularly review our security measures and adapt them to the state of the art.

XI. Amendments

We reserve the right to adapt the data protection declaration with effect for the future, in particular in the event of further development of the website, the use of new technologies or changes to the legal basis or the corresponding case law. We therefore recommend that you read the privacy policy from time to time.

Status: Febuary 2025